Pre-Commencement Checklist

Congratulations!  San Francisco State University has a lot planned for you and your guests during Commencement Weekend. If you haven't already applied to graduate with your school or department, here are the steps you should take:

Deadline to Apply by Semester

Major departments may have their own (earlier) deadline for graduation. Please consult with your major advisor.

Priority Application Periods

Graduation Term

Priority Application Period Opens

Priority Application Period Closes

Fall 2020

Wednesday, July 1, 2020

Friday, September 25, 2020

Spring 2021

Tuesday, September 1, 2020

Friday, October 16, 2020

Summer 2021

Monday, February 1, 2021

Information on applying for graduation

Where can I get the schedule for classes?

All class schedules for every semester are now online. SF State has computer labs on campus for your convenience. You can check the online class schedule at the SF State Student Schedule page.

When I applied to the Graduate Division, I turned in all my transcripts. Why do I have a registration hold due to missing transcripts?

Many students turn in partial or "in progress" transcripts when they apply to SF State. We ask that you submit a final transcript once they become available. This is especially important if the institution is the one at which you earned your B.A. Failure to comply with this requirement will result in a registration hold.

How do I check my ATC and Culminating Experience Proposal status?

In order to check the ATC and Culminating Experience Proposal status you must sign into MySFSU.

I cannot find the Report of Completion form on your website, where do I get this form?

The Report of Completion form is issued by the academic department only. Please contact your graduate advisor or program/department office for assistance.

Note: Not every department requires both forms to be completed. Please refer to your ATC form or contact your department for more information.

What forms do I need to file to earn my degree and graduate?

An "Application for Award of Degree" must be filed online through your ‘Student Center.’ Students who are completing their Culminating Experiences will need to submit either a Receipt for Thesis, Written Creative Work, Dissertation, or Music Composition (for students completing 898, 893, Music 894*, or 998, ) or a Report of Completion (for students completing an oral defense, 892, 894, or 895). The Report of Completion can only be obtained from your department office. To obtain a Receipt for Thesis, Written Creative Work, Dissertation, or Music Composition you must come to Graduate Studies (ADM 254) for a format check. At the final format check, Graduate Studies will sign your receipt as proof of completion and provide you with submission instructions. The Receipt must accompany you for submission to the Digital Scholarship Center (Library Room 80). For detailed information on the format check process and submission guidelines visit our Thesis webpage here: If you did not complete your Culminating Experience course in one semester, your committee chair will also need to file a change of grade form with the Registrar's Office to change your grade from "Report in Progress" (RP) to "Credit" (CR).

* Students in Music Composition will need to file both the "Receipt for Master's Thesis or Written Creative Work" and the "Report of Completion".


I've completed all requirements for my program, how long will it take for my degree to be awarded?

The degree evaluation process is a lengthy one, involving the verification of satisfactory completion of all courses and the culminating experience project. Evaluations of degrees are usually completed within 90 days of when grades are posted.

When can I expect to receive my diploma in the mail?

Students who have been awarded their graduate degree can expect to receive their diploma in the mail approximately 4-6 months after the degree has been posted on their academic record.

How do I sign up for the Commencement Ceremony?

The following students are automatically listed to participate in the Commencement Ceremony in May:

  • Students who have earned their degree in the previous Fall or Summer semesters.
  • Students who apply for Spring graduation.
  • Students who apply for Summer graduation during the Spring application period.

Information packages will be sent out in April. You may also check to see if you are on the list by going to SF State Commencement Page.

What if I need to get proof of my graduate degree before my diploma arrives?

After students have received confirmation that their graduate degree has been awarded, students may request a final transcript showing the degree conferred from the Registrar's Office (415) 338-2079 or online with the Official Transcript Request form.

How can I get a duplicate or replacement Diploma?

You can have your diploma reissued by filling out Request for Reissue of Graduate Diploma form and submitting it to the Graduate Studies.

The San Francisco State University Alumni Association is so proud to welcome you to the ranks SF State Alumni!  You are now part of a very special group, our alumni are making a difference throughout the world and we can’t wait to see what you accomplish.

The unique challenges you have all faced this year are immense but we are always here to help. To keep you connected we are offering all Fall 2020, Spring 2021 and Summer 2021 a free membership into the Alumni Association. A code will be provided to all eligible graduates. The code can be used March 1, 2020 - June 30, 2020.

Visit our site to discover all we have to offer. 

Congratulations on your graduation – go Gators!